Insert nexo Software - Complete Business Management Solutions

Insert is one of the most recognized Polish business software producers. Over 200,000 companies in Poland use Insert software. In this article, we present the complete Insert nexo product line and help you choose the right solution for your business.

Insert nexo Product Line

Insert nexo is a family of integrated programs that can work together, creating a complete business management system. Each program specializes in a different area:

Subiekt nexo - Sales and Warehouse

Subiekt nexo is Insert's flagship product for sales and warehouse management:

• Issuing VAT invoices, receipts, advance invoices and corrections
• Full warehouse management - receipts, releases, inventories
• Support for fiscal cash registers, fiscal printers and payment terminals
• Customer and price list management
• Sales and warehouse reports
• E-commerce platform integrations (Allegro, WooCommerce, PrestaShop)

For whom? Retail stores, wholesalers, trading companies, online stores.

Rachmistrz nexo - Revenue and Expense Ledger

Rachmistrz nexo is a program for companies with simplified accounting:

• Revenue and Expense Ledger (KPiR) management
• Lump-sum tax records
• VAT settlements and JPK_VAT generation
• Fixed assets register and depreciation
• Contractor settlements
• PIT tax declarations

For whom? Small businesses, sole proprietorships, accounting offices handling KPiR.

Rewizor nexo - Full Accounting

Rewizor nexo is an advanced financial and accounting system:

• Full accounting books management
• Multi-currency support and exchange differences
• Advanced settlements and debt collection
• Financial statements (balance sheet, profit and loss account)
• Cost analysis and controlling
• Multi-company support in one installation

For whom? Medium and large companies, corporations, accounting offices.

Gratyfikant nexo - HR and Payroll

Gratyfikant nexo is a comprehensive HR management tool:

• Employee records and contracts
• Payroll calculation and pay components
• ZUS settlements and declaration generation
• Working time records and leave management
• PIT declarations for employees
• PPK (Employee Capital Plans) support

For whom? Companies with employees, HR departments, accounting offices.

Gestor nexo - CRM and Relationship Management

Gestor nexo is a CRM system integrated with other programs:

• Contact database and relationship history
• Sales pipeline management
• Calendar and task planning
• Quotations and quote tracking
• Marketing campaigns
• Sales performance reports

For whom? Companies with sales teams, B2B, service companies.

Subiekt 123 - Modern Cloud Alternative

Besides the nexo line, Insert offers Subiekt 123 - a fully cloud-based solution:

• Browser-based work, no installation
• Access from anywhere and any device
• Automatic updates and backups
• Subscription model (lower entry cost)
• Intuitive, modern interface
• Ideal for cooperation with accounting offices

For whom? Freelancers, startups, service companies, mobile workers.

Nexo vs nexo PRO - What's the Difference?

Each nexo line program is available in standard and PRO versions:

Choose PRO version if: you have multiple branches, need API integration with other systems, or want to create custom extensions.

Insert Program Integration

Insert's strength lies in integration - nexo programs can exchange data automatically:

• Subiekt + Rachmistrz/Rewizor - automatic transfer of sales documents to accounting
• Subiekt + Gratyfikant - sales commission settlements
• Gestor + Subiekt - converting quotes to orders and invoices
• All programs - shared customer database

Insert nexo and KSeF

From February 1, 2026 (large companies) and April 1, 2026 (others), the National e-Invoice System (KSeF) is mandatory. All Insert programs are fully prepared:

• Sending and receiving invoices via KSeF
• KSeF number support on documents
• FA(3) schema compliance
• Regular updates according to Ministry of Finance requirements

Read more about KSeF in our article: KSeF - mandatory e-invoice system

Which Insert Program to Choose?

Running a store or wholesale business?

Subiekt nexo (+ Rachmistrz/Rewizor for accounting)

Have a service company or sole proprietorship?

Subiekt 123 (cloud) or Subiekt nexo + Rachmistrz nexo

Need full accounting?

Rewizor nexo (+ Subiekt for sales)

Employing staff?

Add Gratyfikant nexo to the set

Have a sales team?

Add Gestor nexo as CRM

We Are an Insert Partner

As an authorized Insert partner, we offer comprehensive support:

• Software selection - we analyze your company's needs and propose optimal solutions
• License sales - we offer competitive prices on all Insert products
• Implementation - installation, configuration, data migration from previous systems
• Training - we teach your team to work effectively with Insert programs
• Integrations - we connect Insert with your online store, WMS, couriers, banking
• Technical support - help with problems, updates and system expansion
• KSeF implementation - we prepare your company for mandatory e-invoicing

Frequently Asked Questions

Can I migrate data from another program?

Yes, Insert programs support data import from many formats. We help with migrating customer databases, products, documents and transaction history.

How much do Insert programs cost?

Prices depend on the program, version (nexo/PRO) and number of workstations. Subiekt 123 is available on subscription from about PLN 50/month. Nexo programs are one-time license purchases. Contact us for an individual quote.

Do Insert programs work on Mac/Linux?

Nexo programs require Windows. On Mac/Linux, they can be run via virtualization or Remote Desktop. Subiekt 123 works in a browser on any system.

Does Insert support JPK?

Yes, all Insert programs generate JPK_VAT, JPK_FA, JPK_MAG, JPK_PKPIR, JPK_KR and other files required by regulations.

Summary

Insert nexo is a proven, comprehensive system for Polish companies - from simple invoicing through full accounting to HR and CRM. All programs are prepared for KSeF and comply with Polish regulations.

Need help choosing or implementing Insert software? As an authorized Insert partner, we offer:

• License sales - we offer all Insert products at manufacturer prices
• Implementation and configuration - we'll help you set up and customize the system for your company
• Data migration - we'll transfer data from your previous system
• Training - we'll teach your team to work effectively with the software
• Technical support - help with issues and updates

Contact us - we'll analyze your company's needs and propose an optimal solution.